RAAUZYUW RUCCBWF0426 3251335-UUUU--RHMCCSUU.
ZNR UUUUU
R 201335Z NOV 12 ZYB
FM COMNAVPERSCOM MILLINGTON TN//BUPERS261//
TO AIG 9226
INFO COMNAVPERSCOM MILLINGTON TN//BUPERS261//
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UNCLAS //N01000//
SECINFO/-/-//
MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//
SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 12-26//
POC/CLIFF CHRISTY/CDR/UNIT:BUPERS-26/NAME:MILLINGTON, TN/TEL:
901-874-4281//
GENTEXT/REMARKS/1. PASS TO ADMINOFF, PERSOFF, CCC/NC, AND DISBO. 
THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, 
AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES.

A. ISSUE 122601: OVERSEAS COLA ALLOWANCES LES REMARKS.  
B. ISSUE 122602: PII AND DP/YH AVAIL SUBMISSION.

ISSUE 122601:
2. A PROBLEM WITH LES REMARKS AND OVERSEAS COLA ALLOWANCES HAS BEEN 
IDENTIFIED ON THE OCTOBER 12 LES.  THE LES IS REFLECTING THE INCORRECT 
JTR LOCATION.  THE MONEY AMOUNT IS CORRECT.  DFAS IS WORKING TO CORRECT
THE LES REMARK PROBLEM.
POC: IVY WILLIAMS (IDALIZ.WILLIAMS@DFAS.MIL) 216-204-4513

B. ISSUE 122602:
1. IN ACCORDANCE WITH PHASE III OF THE SSN REDUCTION ACT 
(DON CIO WASHINGTON DC 171625Z FEB 12 AND BUPERSINST 5230.9) 
COMMANDS MUST MEET ACCEPTABLE USE CRITERIA TO CONTINUE TO USE SSN DATA.  
DUE TO A LEGACY SYSTEM INTERFACE, THE SUBMISSION OF DP (PREGNANCY) 
AND YH (LIMITED DUTY) AVAILS VIA EMAIL IS CONSIDERED ACCEPTABLE USE.  
HOWEVER, TRANSMISSION OF THE DP AND YH AVAIL MUST BE VIA ENCRYPTED E-MAIL 
AND THE SUBJECT LINE MUST NOT INCLUDE ANY FORM OF THE SSN AS THE SUBJECT 
LINE IS NOT ENCRYPTED. THE SUBJECT SHOULD INCLUDE "FOR OFFICIAL USE ONLY-PRIVACY 
SENSITIVE".  THE LAST FOUR DIGITS OF THE SSN SHALL BE INCLUDED WITHIN THE BODY
OF THE ENCRYPTED E-MAIL ALONG WITH ALL DATA IDENTIFIED IN MILPERSMAN 1306-1714.  
ADDITIONALLY, THE FOLLOWING QUESTIONS MUST BE ANSWERED IN THE REMARKS SECTION: 
"IS THE SAILOR CURRENTLY TAD, IF SO, WHERE?" AND "DOES THE COMMAND DESIRE TO 
KEEP THE SAILOR ONBOARD, IF SO, UNDER WHAT UIC?" THE CLOSING OF THE MESSAGE 
SHOULD INCLUDE "FOR OFFICIAL USE ONLY-PRIVACY SENSITIVE: ANY MISUSE OR 
UNAUTHORIZED DISCLOSURE OF THIS INFORMATION MAY RESULT IN BOTH CRIMINAL AND 
CIVIL PENALTIES". 
2. IN ACCORDANCE WITH MILPERSMAN 1306-1716, ANY INQUIRY REGARDING THE STATUS OF 
DP/YH AVAIL SUBMISSIONS MUST BE ACCOMPLISHED BY THE SUBMITTING COMMAND USING 
TRACERS (ADTAKES).  AN ADTAKE SHOULD NOT BE SUBMITTED UNTIL 14 WORKING DAYS HAVE 
ELAPSED FROM THE ORIGINAL SUBMISSION AND THEN EVERY 10 WORKING DAYS THEREAFTER.  
COMMUNICATION VIA ANY OTHER MEANS IS HIGHLY DISCOURAGED.  ADDITIONALLY, IF A DP/YH
AVAIL IS RETURNED TO THE ORIGINATING COMMAND WITH NO ACTION TAKEN BY PERS 4013C, 
SUBMISSION OF AN ADTAKE IS UNNECESSARY. NO FURTHER ACTION WILL BE TAKEN BY 
PERS 4013C1 UNTIL AFTER THE APPROPRIATE CORRECTIVE ACTION IS TAKEN BY THE ORIGINATING 
COMMAND AND A SUBMISSION OF A NEW DP/YH AVAIL IS COMPLETED.  
3. PROCESSING OF LIMITED DUTY AND PREGNANCY ORDERS ARE PLACEMENT ACTIONS 
AND DO NOT INCLUDE ANY NEGOTIATION BY THE AFFECTED SAILOR.  A PLACEMENT 
WILL BE MADE BASED ON THE INFORMATION PROVIDED IN THE AVAIL, LOCATION OF 
APPROPRIATE MEDICAL CARE, AND THE LOCATION OF THE LAST FORDU COMMAND.  
COMMANDS THAT SUBMIT DP/YH AVAILS HAVE THE OPTION TO CONTACT PERS 4013C1 
ON THE SAILOR'S BEHALF, OR INCLUDE ANY RELEVANT INFORMATION REGARDING THE 
SAILOR'S SITUATION IN THE AVAIL, BUT THE INDIVIDUAL SAILOR SHOULD NOT CONTACT 
PERS 4013C1 (LIMITED DUTY/PREGNANCY PLACEMENT) DIRECTLY.  

4. TO SPEAK DIRECTLY TO A NAVY PERSONNEL COMMAND CUSTOMER SERVICE 
REPRESENTATIVE CONCERNING THIS OR ANY TOPIC CALL 1-866-U-ASK-NPC 
(1-866-827-5672); DSN: 882-5672 MONDAY THRU FRIDAY (EXCLUDING FEDERAL HOLIDAYS) 
BETWEEN THE HOURS 7 AM AND 7 PM CST. EMAIL QUESTIONS TO CSCMAILBOX@NAVY.MIL.//
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